An office move is really a scheduling problem as much as a moving one — the goal is minimising the time your team can't work.
Set a downtime budget
Decide upfront how much disruption is acceptable — a weekend move, an evening move, or a phased move across several days for larger offices — and plan the rest around that constraint.
Inventory by department
Rather than treating the office as one undifferentiated space, map furniture and equipment by department or floor zone. This makes labelling and unloading at the new office far faster.
IT and equipment first
Servers, networking equipment and workstations usually need the most careful handling and the earliest setup at the new location, since everything else depends on connectivity being restored.
Communicate the plan internally
Give staff clear guidance on what to pack themselves (personal items, sensitive documents) versus what the moving team will handle, and when systems will be unavailable.
Coordinate building access on both ends
Loading bay bookings, lift access and any move-in/move-out rules should be confirmed with both building managements before the date is locked in.
Plan the new office layout in advance
Knowing where desks, meeting rooms and equipment will go before moving day means the crew can place things directly, rather than everything landing in one central pile to sort later.